Planning an outdoor wedding or private celebration in Los Angeles or Ventura County? Use this practical checklist to make sure nothing is missed. Each item links to the corresponding rental category so you can explore options and request availability in one place.

1. Structure & Shade

• Choose tent size based on guest count and whether you need seated dining, cocktail space, or both
• Decide on sidewalls (solid, window, or clear) for weather flexibility
• Confirm anchoring method (stakes for grass / water barrels or ballasts for concrete)
• Ask about LAFD permitting if the structure exceeds 400 sq ft

2. Seating & Tables

• Select chair style: Chiavari for formal, resin padded for comfort, Samsonite for larger or more casual events
• Match table type and quantity (60″ rounds most common for receptions)
• Plan aisle and head-table layout; request a free seating plan if needed

3. Linens & Finishing Touches

• Floor-length tablecloths, overlays, runners, and chair covers in coordinated colors
• Napkins and table skirts for buffet or gift stations
• Confirm color matching with your theme or florist

4. Flooring, Dance & Staging

• Dance floor size and style (wood, white, black, checker)
• Aisle runners or event carpet for ceremony
• Optional staging or platform for head table, band, or ceremony

5. Lighting & Atmosphere

• Market lights, string lights, uplighting, or chandelier packages
• Climate control (heaters or fans) depending on season
• Power needs – generators available if venue power is limited

6. Logistics & Timeline

• Book 3–6 months ahead for peak spring/fall dates
• Confirm delivery, setup, and strike windows with the venue
• Request a site inspection for larger or complex installs.

Once you have a rough package in mind, request a Fast Quote. Our team will refine quantities, confirm inventory for your date, and provide clear pricing for delivery and professional setup across Los Angeles and Ventura County.